The Kenya Universities and Colleges Placement Service (Kuccps) has opened systems for Inter-Institutional Transfer (IIT) for new students joining universities later this month.

The IIT opened yesterday and is expected to close on September 30.

Kuccps said in a statement yesterday that the process is for students placed in universities and colleges this year and would like to change their institutions. 

“Applications must be lodged online through the student’s portal,” said Kuccps, in a statement.

For a transfer to be completed, it must be endorsed by both the university or college where the applicant has been placed as well as the institution where the applicant wishes to transfer to.

However, a student must meet the applicable cut-off points and minimum requirements to apply. 

While applying, a student can retain the same course but change institution or change both course and institution.

“A processing fee of Sh1,000 will be charged and should be paid only after the system prompts you to pay.

Payments must be done using the KUCCPS Paybill Number 820201,” read the statement.

Kuccps also said that both the receiving and releasing institutions will be given a maximum of seven days to endorse the transfers because of time constraints.

“On expiry of the seven days at the receiving institution, the transfer application auto-reverts to the applicant to initiate a fresh application.

On expiry of the seven days at the releasing institution, the transfer application auto-reverts to KUCCPS for administrative release,” said Kuccps.

When a transfer application has been reverted to the student, the student will not be allowed to resend a request to the same institution for the same programme.

The automated online transfer is restricted to students placed in the 2021/2022 cycle while those from the other cycles will be handled on a case-by-case manual transfer. The transfer code will expire after three days.

According to the guidelines for IIT, the student will be expected to log in to their online portal and complete a transfer application form.

Upon completion, the request will be forwarded to the receiving institution for endorsement.

“The receiving institution shall endorse the transfer applications received through their institution portal and submit.

Endorsement shall be done by the head of the institution or an officer delegated to endorse on behalf of the Head of the institution,” the guidelines state

Consideration

The receiving institution will then consider an application guided by the available capacity, minimum entry requirements and cut-o­ff points, if accepted, the application will be forwarded to the releasing institution for consideration and endorsement.

If not, the rejected transfer request will revert to the applicant with comments from the receiving institution.

“The institution will have seven days to endorse the transfer application, failure to which the application will revert to the applicant.

The head of the current institution shall either accept or reject the request to clear the applicant for transfer taking into account any obligations owed to the institution by the applicant,” says the guidelines.