The government has urged civil Servants nearing retirement to get in touch with their respective payroll officers for them to benefit from timely pensions.

Speaking in an interview on a local Radio station on Monday, February 9, 2026, the State Department for Public Service Principal Secretary Jane Imbunya said that the government will send reminder letters to these civil servants to ensure that they register themselves for retirement through the officers.

“It doesn’t matter where you work; you have to ensure you register yourself if you are nearing retirement so that you may get a code that will enable us to enter you into the systems so that we may ensure our retirees are comfortable once they go home,” she explained.

According to the PS, once the civil servants have registered themselves, they will get a special code that will enable them to be included in the government’s Pension Tracking Module, which has been active since 2025.

A pension tracking module is a digital tool designed to monitor, consolidate, and display an individual’s pension entitlements from various sources in one place.

The PS has said that the system has been fundamental in eliminating delays and improving efficiency in pension payments across different government departments.

Payroll clearance

At the same time, the PS revealed that the government is in the process of cleaning up the payroll system to remove the names and data of some Kenyans who no longer work for the government but are still getting paid.

She said the government will remove the names of retired and deceased government workers from the civil service register as they were inadvertently left in the payroll system during the transition from manual to digital records.

“There have been some major reforms in the country’s payroll system, and it will continue. We are now in a new digital payroll system, which is currently cleaning up the salary system, because it has heavy data since the government is the largest employer,” Imbunya said.

“What we are currently doing is gathering information on every worker so that we may ensure that every Kenyan receives one salary. Since we were in the manual system, you find that there was some information that was supposed to be removed, but it has not yet been removed, and those include those who retired and those who died.”

The system is also poised to weed out ghost workers across different government departments.