NTSA outlines steps for re-registering ex-civilian vehicles to GK plates
By Faith Lagat, January 30, 2026The National Transport and Safety Authority (NTSA) has issued detailed guidelines for re-registering former civilian vehicles to Government of Kenya (GK) number plates.
In a post on its official X account on January 30, 2026, the authority provided the full list of required documents and a step-by-step application process through its online portal.
The procedure applies to vehicles transitioning from private ownership to government use, including donated vehicles. NTSA emphasised the need for complete documentation and strict adherence to the steps to ensure smooth processing.
Required documents for re-registration
Applicants must prepare several key documents to facilitate the conversion process.
These include a letter from the donor, which is required only for donated vehicles, a covering letter requesting conversion to GK plates, and a tape lift of the chassis and engine numbers obtained from the Directorate of Criminal Investigations (DCI).
Other requirements include copies of KRA PIN certificates and certificates of incorporation for both donor and donee where applicable, the original certificate of registration (logbook), and surrender of the existing number plates at the designated collection point. NTSA stressed that incomplete documentation could lead to delays in processing.
Step-by-step application process
All applications must be submitted through the NTSA service portal at serviceportal.ntsa.go.ke.
Applicants are required to log in, select “Motor Vehicle Re-Registration” under motor vehicle services, fill in all necessary information, and proceed.
The process involves entering the vehicle’s registration number and KRA PIN, selecting the desired GK number plate type, uploading all supporting documents, and paying re-registration and inspection fees.
After submission, the donee must log into their account, accept the re-registration consent, and authorise a person to collect the new logbook and number plates if needed.
The donor will receive a notification to book a re-registration inspection, select a preferred centre and date, and submit the booking. The vehicle must pass inspection, and all original documents must be presented for verification.
Upon successful approval, NTSA will allocate the new GK number plates and issue the updated logbook.
NTSA said the online system is designed to streamline applications while maintaining strict verification standards through DCI involvement and physical document checks. The authority urged all applicants to ensure documents are complete to avoid delays.
This guidance provides clarity for government entities, ministries, and organisations acquiring vehicles previously registered for civilian use, ensuring compliance with official registration requirements.